Forestry Commission is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Hire of stages and associated equipment at Forest Live Music events |
Notice type: | Contract Notice |
Authority: | Forestry Commission |
Nature of contract: | Supplies |
Procedure: | Open |
Short Description: | The Forestry Commission is inviting tenders for a contract for the hire of stages and associated equipment at Forest Live Music events held at forests in England. Some events operate on the same dates at two different locations. Therefore the contract will include two identical stages plus two identical sets of guitar & monitor bays & front of house, scrim towers and PA flying masts. All our concerts are held in rural outdoor locations, in clearings in the forest. All infrastructure and power is temporarily brought in to the venues for the events. |
Published: | 10/09/2015 10:29 |
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Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Forestry Commission England
East England Forest District, Santon Downham, Brandon, IP27 0TJ, United Kingdom
Email: rachael.miller@forestry.gsi.gov.uk, URL: www.forestry.gov.uk
Contact: Events Manager, Attn: Rachael Miller
Electronic Access URL: www.forestry.gov.uk/selltous
Electronic Submission URL: www.forestry.gov.uk/selltous
Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above
I.2)Type of the contracting authority:
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3) Main activity:
Other: Forestry
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object Of The Contract: SUPPLIES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Hire of stages and associated equipment at Forest Live Music events
II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
Rental
Region Codes: UK - UNITED KINGDOM
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract
II.1.5)Short description of the contract or purchase:
Event services. Miscellaneous structures. The Forestry Commission is inviting tenders for a contract for the hire of stages and associated equipment at Forest Live Music events held at forests in England. Some events operate on the same dates at two different locations. Therefore the contract will include two identical stages plus two identical sets of guitar & monitor bays & front of house, scrim towers and PA flying masts.
All our concerts are held in rural outdoor locations, in clearings in the forest. All infrastructure and power is temporarily brought in to the venues for the events.
II.1.6)Common Procurement Vocabulary:
79952000 - Event services.
44212320 - Miscellaneous structures.
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
II.1.8)Lots:
This contract is divided into lots: No
II.1.9)Information about variants:
Variants will be accepted: No
II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
Not Provided
Estimated value excluding VAT: 600,000
Currency: GBP
II.2.2)Options: Yes
If yes, description of these options: Our intention is to award this contract agreement for a period of 3 years.
There will be an option to extend the contract agreement by up to a further two one year periods making a maximum of 5 years in total.
The decision on whether to use the extension option(s) available will be at our discretion and we will base it on the following factors: performance, budget availability, continuing requirement for the service.
II.2.3)Information about renewals:
This contract is subject to renewal: Not Provided
II.3)Duration Of The Contract Or Time-Limit For Completion
Starting: 01/12/2015
Completion: 31/08/2018
Information About Lots
Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Provided
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not Provided
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not Provided
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: Not Provided
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
Not Provided
III.2.3)Technical capacity
Technical capacity - means of proof required
Not Provided
III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Open
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: FEE/0275
IV.3.2)Previous publication(s) concerning the same contract: Not Provided
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Not Provided
IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 23/10/2015
Time: 13:00
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in days: 90
IV.3.8)Conditions for opening tenders
Date: 23/10/2015
Time: 13:00
Section VI: Complementary Information
VI.1)This Is A Recurrent Procurement: Not Provided
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://forestrycommission.delta-esourcing.com/tenders/UK-UK-Brandon:-Event-services./YFD3H38A4P
To respond to this opportunity, please click here:
https://forestrycommission.delta-esourcing.com/respond/YFD3H38A4P
GO-2015910-PRO-7046878 TKR-2015910-PRO-7046877
VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Forestry Commission - Head of Procurement
231 Corstorphine Road, Edinburgh, EH12 7AT, United Kingdom
Body responsible for mediation procedures:
Chartered Institute of Arbitrators
12 Bloomsbury Square, London, WC1A 2LP, United Kingdom
VI.4.2)Lodging of appeals: Not Provided
VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.5) Date Of Dispatch Of This Notice: 10/09/2015
ANNEX A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
Title: UK-Brandon: Event services.
I.1)Name, Addresses and Contact Point(s):
Forestry Commission England
East England Forest District, Santon Downham, Brandon, IP27 0TJ, United Kingdom
Email: rachael.miller@forestry.gsi.gov.uk, URL: www.forestry.gov.uk
Contact: Events Manager, Attn: Rachael Miller
Electronic Access URL: www.forestry.gov.uk/selltous
I.2)Type of the contracting authority:
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3) Main activity:
Other: Forestry
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Hire of stages and associated equipment at Forest Live Music events
II.1.2)Type of contract and location of works:
SUPPLIES
)Rental
Region Codes: UK - UNITED KINGDOM
II.1.3)Information about a framework or a dynamic purchasing system:
Not Provided
II.1.4)Short description of the contract or purchase(s):
Event services. Miscellaneous structures. The Forestry Commission has awarded a contract for the hire of stages and associated equipment at Forest Live Music events held at forests in England. Some events operate on the same dates at two different locations. Therefore the contract will include two identical stages plus two identical sets of guitar & monitor bays & front of house, scrim towers and PA flying masts.
All our concerts are held in rural outdoor locations, in clearings in the forest. All infrastructure and power is temporarily brought in to the venues for the events.
II.1.5)Common procurement vocabulary:
79952000 - Event services.
44212320 - Miscellaneous structures.
II.1.6)Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
II.2)Total Final Value Of Contract(s)
II.2.1) Total final value of the contract(s)
Value: 530,500
Currency: GBP
Excluding VAT: Yes
Section IV: Procedure
IV.1) Type Of Procedure
IV.1.1)Type of procedure: Open
IV.2)Award Criteria
IV.2.1)Award criteria: The most economically advantageous tender in terms of:
Criteria - Weighting
Price - 50
Meeting our Stage Specification - 20
Contingency Planning - 20
Adverse Weather Planning - 10
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: FEE/0275
IV.3.2)Previous publication(s) concerning the same contract: Yes
Contract notice
Notice number in OJ: 2015/S 177 - 320712 of 12/09/2015
Section V: Award Of Contract
1: Award And Contract Value
Contract No: Not Provided
V.1)Date Of Contract Award: 01/12/2015
V.2) Information About Offers
Number Of Offers Received: 3
Number Of Offers Received By Electronic Means: 3
V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
Official name: Serious Stages
Postal address: Tor Hill Works, Dulcote
Town: Wells
Postal code: BA5 3NT
Country: United Kingdom
Email: info@stages.co.uk
V.4)Information On Value Of Contract
Not Provided
V.5)Information about subcontracting:
The contract is likely to be subcontracted: Not Provided
Section VI: Complementary Information
VI.1)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.2)Additional Information:
To view this notice, please click here:
https://forestrycommission.delta-esourcing.com/delta/viewNotice.html?noticeId=176576751
GO-20151215-PRO-7460831 TKR-20151215-PRO-7460830
VI.3.1)Body responsible for appeal procedures:
Forestry Commission - Head of Procurement
231 Corstorphine Road, Edinburgh, EH12 7AT, United Kingdom
Body responsible for mediation procedures:
Chartered Institute of Arbitrators
12 Bloomsbury Square, London, WC1A 2LP, United Kingdom
VI.3.2)Lodging of appeals: Not Provided
VI.3.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.4)Date Of Dispatch Of This Notice: 15/12/2015